A project manager needs to be intuitive to try all sorts of possible combinations to complete a project. A robust Resource Management Tool can increase your profitability and build your brand name. Orangescrum shows you how to use your resources intelligently. Know the top 7 resource management best practices to successfully manage your assets and deliver projects. Remote teams have become a pressing issue, especially post-pandemic.
Since the last two years, professionals have been exposed to new challenges. One of them is virtual leadership. As a Manager, it is your responsibility to come up with solutions and make sure that your team is energetic and motivated. Well, Deloitte can help. In a remote environment, your team cannot be working on their desks for 8 hours straight. Try Orangescrum. They need time for a walk, dinner, dropping their kids, receiving Amazon parcels, and other commitments.
Being flexible with the team can up their motivation levels. This in turn can level up their productivity more than ever. It is entirely devoted to building healthy relationships with each other. Every team needs this Colleagues share their feelings and appreciate each other. This is a good idea because it allows your team to stay motivated and feel connected. It completely eliminates the loneliness that works from home brings.
The work-from-home environment has unforeseen struggles that need to be acknowledged. Working remotely can give birth to some problems like arguing with a partner or household chores. A remote time tracking tool can save time on redundant tasks. A good time tracker can also help in managing time to a great extent.
It also fosters relationships. Your expectations can be different in a physical environment as compared to a remote environment. This helps the team to utilize their time in the best possible way. Taking control over remote time management can help your team hit the expected milestones. Remote team productivity calls for limited micromanagement.
Your employees are not trained like baseball players to handle this pressure. As much as your team needs flexibility, they want to eliminate micro-management.
Focusing only on the output of your employee not only gives them space but also indicates that you trust them. Aimless and vague goals make no sense as they would end up nowhere.
Being specific about hitting a goal or a milestone can bring about clarity for the team. Meeting targets with a specific intent in mind can bring an exceptional outcome in work delivery.
Share details with them, include them in the decisions, ask them their opinion. Make them feel that they are involved in something bigger than just meeting the deadline. This will add excitement and joy to their work. Creating a personal workspace can be daunting for employees. To soothe this pain point, make sure that you equip your team with all the necessary resources such as a good Wi-Fi connection or an electronic device. When they will have all the resources and your support, they will meet your working expectations.
You can only do that by knowing their current environment and checking if there is a gap that you can fulfill. Orangescrum integrates slack , Zoom, and Google Drive for better sharing and collaboration purposes.
As a Project Manager, Orangescrum can be your go-to productivity tool. Providing an encouraging environment for your team online is challenging. Using these strategies, you will be able to accomplish that. In the end, it is important to understand that current situations are unstable but we need to prioritize our health and mindset.
Please enter your email. Hello Orangescrumers! We are back with something new for all our customers with our latest release. We at Orangescrum stay committed to our resolve of listening to our customers and updating our product to ensure it addresses the ever-changing needs of the market.
All the following updates are being released with a common goal to ensure an easy and seamless project management experience. In the meantime, we got customer feedback about timesheet approval. Considering the feedback, we have worked on the timesheet approval feature and released it for all the users. This feature enables you as an approver to approve or reject the weekly timesheets and the hours logged by the users.
Previously there was no way for the approvers to approve the hours logged by a user. Now, the approval of your weekly timesheet is in the hands of the approver.
Somehow, have more control over your teams working remotely and check the overall progress of your projects even more efficiently by monitoring the hours logged by various resources working on the projects. Note : The user will not be able to edit the timesheet once submitted until rejected and reverted back by the approver.
Users would be able to know any shortfall or exceeded time logs over a week while submitting the timesheet. For any shortfall, the user has to put a reason in the comment before submitting the timesheet to the approver. Manage the timesheets pending for your approval, have a glance at all the timesheets handled by you, get a quick view of all the timesheets pending to be handled, accepted, and rejected by you all with ease. Note : The approvers can add a reject note in case the submitted timesheet for a user is being rejected.
This allows the user to understand the cause of rejection, rectify it and submit it back to the approver.
Get a complete timesheet report with actual vs estimated, rejected, approved and submitted time entries by resource or project over a period of time in a single view. Filter out the users or the projects as per requirement and know the amount of job done in each case. Now the users can define the time frame for the report they want and filter out the projects to find out the total hours logged on various resources on each project.
The new report introduced allows the users not only to find out hours logged per resource in various projects but also the other way round. The user can select a time frame he wants to track and all relevant details flashes in front of his eyes within seconds.
How do you manage your timesheets in your organization? Do let us know in the comments section below. Amit Anirudha is a product specialist and customer success manager at Orangescrum. He is passionate about Orangescrum and project management.
To understand how to best utilize shared and limited resources, you need visibility into demand and capacity, as well as required skills for particular work versus available skills. You must consider schedules, budgets, and alignment with corporate strategy to make sure you are prioritizing resources across the portfolio to maximize its value.
All of this and more fits under the resource management umbrella. Resource management is critical for organizations to ensure they are optimizing and allocating resources to the right initiatives — the initiatives that are aligned to corporate strategy and bring the most value.
By minimizing waste and duplication, streamlining and automating processes, and maximizing and speeding throughput, the enterprise is in a better position to respond quickly to customer demands and be nimble to change.
Program and project delivery demand better resource management. Regardless of work methodology, leaders seeking to practice effective resource management must balance demand with capacity while also understanding the needs of the business to prioritize, plan, and schedule work with the right teams, people, and skill sets.
With increasing demand and change, continuously delivering value with resources is not easy, even for the most mature organizations. It is a common and constant challenge for the enterprise: Making sure there are enough of the right resources and funding on hand to complete work well and on time.
And that is where evolved resource management can help. Resource management is all about transparency so you can see, monitor, and attain what is required to deliver projects. It also enables you to minimize both idle time and overutilization of resources.
With full visibility both work and resources, you can more effectively schedule, plan, and manage your resources, aligning them with the right projects at the right time. It is easy to see the importance of resource management by understanding the disadvantage of not having it.
Without the right data, resource managers have little control over their projects and no way of understanding:. Resource management ensures resource managers have on-demand, real-time visibility into people and other resources so they can have greater control over delivery.
You also reduce risk, seeing potential resource conflicts early on for more responsive mitigation, typically by reprioritizing projects or resources. Resource management also demands a close inspection of schedules and timelines.
It is important to bring all of these elements together with the goals of the business. For many organizations, resource management seems like an elusive goal where success is just out of reach. A common misconception is that resource management requires a large investment and a radical shift in process and culture. Organizations that focus on establishing or improving their resource management capability reap benefits nearly immediately.
While these benefits may vary depending on the organization and the steps taken, it is common to discover that projects are more frequently delivered on time and on budget. When you have the data you need to plan and schedule, you can allocate people based on their skills and availability. Managers are able to set the right expectations with their customers when they understand current workloads, timelines, priorities, and budgets.
Instead of saying yes to everything with no regard to capacity, resource managers can more accurately schedule projects based on realistic, real-time data. Resource managers can make smarter decisions about how to staff their teams, both in terms of headcount and required skills to execute current and upcoming projects. There is another key benefit derived from having the right resources working on the right projects at the right time: happier employees. A common challenge companies face is having too few people to work on too many projects.
Over-utilized employees quickly become frustrated and disheartened. They feel overwhelmed with their workloads, which frequently results in disengagement, decreased productivity, and poor performance.
With more predictability and consistency, attainable workloads, and optimally utilized skill sets, employees are more apt to feel valued and satisfied. Organizations can arm their managers with what they need to appropriately and fairly allocate projects to the right resources. For the majority of companies, the biggest project cost is people. If the wrong people are working on the wrong projects, costs escalate, while delivery declines. Resource management brings control to the chaos, ensuring managers are equipped to maximize resources and reduce unnecessary costs.
You have the data you need to understand project and personnel costs for more accurate budgeting and planning.
You are also able to maintain an ideal team of people — optimizing resources across projects based on skills and capacity. Ultimately, the greatest benefit of resource management is the effective and efficient delivery of projects to the end customer. Customer satisfaction improves when teams are able to fulfill project requests on time and as expected. Confidence in the ability to execute projects builds momentum, becoming a differentiator and providing a strategic advantage.
While resources span multiple categories, people are the most complex to manage because there are so many elements that play into how they can best be optimized, including skill sets, availability, location and cost. Organizations use the following resource management techniques to maximize resource efficiency, often relying on software to provide transparency to help leaders make smarter resource decisions. Resource allocation involves more than just assigning resources to projects.
It considers the skills your team brings to the table along with their availability. Allocation reports will enable you to filter resources by skills and capacity so you can not only see who is available now but also when certain skills will be available in the future for better planning and fewer delays.
Resource utilization is a resource management technique that enables you to gain visibility into the capacity of your team over a period of time and identify whether resources are being over or underutilized. This is critical because studies show that resources who are overutilized frequently experience burnout.
Utilization reports reveal where resources are spending their time so you can see if there are opportunities to improve their effectiveness, productivity, and performance while keeping their workloads manageable. Resource leveling is used to balance demand and supply. Importance of Resource Management Resource Management stems from the need for optimization and efficiency.
Experienced project managers know that effective Resource Management lays the foundation of a successful project. Resource Management helps the project managers set realistic expectations for the project deliverables among clients and other stakeholders. Resource Management helps the project manager accurately estimate project costs and profit margins. Resource Management offers improved insight into actual project costs and overall profitability of the project.
Project managers can prevent over-working or under-utilizing their human resources with the help of effective Resource Management. This leads to increased employee satisfaction. Optimal utilization of resources to prevent over-burdening and at the same time ensuring that the company makes the most of the resources they have — is an essential aspect of Resource Management. Hiring decisions taken based on Resource Management analysis are usually in the benefit of the project.
A successful Resource Management plan can be treated as a fool-proof formula for future projects. Benefits of Resource Management Resource Management plays an essential role in helping project managers improve profitability levels, streamline costs and eliminate waste. The benefits of Resource Management are listed below — 1. Optimal Utilization of Resources Resource Management aims to find a balance between maximizing the productivity of your available resources while avoiding over-utilization.
Improve Project Delivery Research has shown that projects with clear Resource Management plans are more likely to be successful. Best Practices in Resource Management Management of resources is a crucial aspect of project management.
Following are some Resource Management best practices recommended by experienced Resource Managers that can help you cinch a project management success — 1. Focus on these constrained resources and plan around their availability, to prevent delays and bottlenecks. Adopt an objective approach for task prioritization Develop a process to quantify and evaluate the tasks that need to be prioritized. The process should be agreed upon and understood by all members of the project management team.
Identify unplanned tasks that can create hidden delays by encroaching upon your capacity. Agility to Change Resource Management begins with the formulation of a resource capacity plan. But the circumstances may change for the project.
Adopting a standard approach regardless of the technological developments, changes in market needs or change in management strategy may prove fatal for the project. Get Expert Advice Every organization is unique and every project has its hits and misses. To tackle unforeseen resource management challenges, it is useful to get advice from an external expert.
Talk to our custom success manager to know specific resource management best practices that can work for your project.
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